News > Science Coop Coordinator, Faculty of Science

Science Coop Coordinator, Faculty of Science

posted on July 4, 2017
University of Manitoba

SCIENCE COOP COORDINATOR - 0188.5
Faculty of Science
Dean’s Office
University of Manitoba

Work Schedule (Select) Full time: 35 hours per week

Salary (Hourly): $26.57 - $34.72

Salary (Annual): $48,357.40 - $63,190.40

 

EDUCATION:

  • Undergraduate degree in Science is required, preferably with a major in Life Sciences. 
  • Certificate in Human Resource Management or Career Coaching would be an asset. 

EXPERIENCE: 

  • Two years of directly related experience in administering a co-op program or program management experience in career counselling and management is required. 
  • Experience in career planning and recruitment is required. 
  • Experience developing program processes and requirements is required. 
  • Knowledge of University policies and procedures is preferred. 
  • An acceptable equivalent combination of education and experience may be considered. 

SKILLS AND ABILITIES: 

  • Demonstrated ability to build and maintain professional relationships with employers, faculty and students is required. 
  • Must be able to deal with staff, students, program employers, and the public in a tactful and diplomatic manner.
  • Must be detail oriented. 
  • Proficiency in using advanced features associated with Microsoft Office Suite, PowerPoint, and knowledge of web site use is required. 
  • Must be able to conduct research on the internet required. 
  • Familiarity with international student issues and work permit legislation and demonstrated ability to deal sensitively with cross cultural issues are required. 
  • Excellent organizational skills; ability to meet deadlines and deal positively with changing priorities and stressful situations are required. 
  • Exceptional verbal and written communication skills and demonstrated public presentation skills required. 
  • Must be self-confident; able to cold call employers and able to deliver give seminars to large audiences.
  • Sound decision making, problem-solving and negotiation skills with a customer service focus are required. 
  • Must be able to exercise independent judgement and to carry out duties in a professional manner. 
  • Established network within the private and public sector is preferred. 
  • Must be willing to travel; locally, provincially and nationally and willing to work evenings and weekends.  
  • Must be able to work flexible hours when required. 
  • Satisfactory work record, including satisfactory attendance and punctuality, is required. 

 

KEY RESPONSIBILITIES

  • Promotes co-op program to students, employers and Faculty; solicits employers by cold calling, prepares and distributes promotional materials, conducts surveys and performs employer site visits. 
  • Works one on one with students in a career advising role preparing them for the application and interview process and work term placement. 
  • Develops and delivers workshops on various topics.
  • Initiates communication and establishes relationships with employers to solicit work term placements and determines employers' suitability for the co-op program. 
  • Advises employers about co-op program expectations, financial aid programs, and developing the work term position so that it adheres to co-op guidelines. 
  • Determines suitability of work term positions in conjunction with the policy of the program; assists employers with preparation of job postings. 
  • Develops and updates program materials, admission forms, work term report forms, evaluations and other resource materials. 
  • Develops marketing strategy and materials to raise awareness of co-op education option for employers and students. 
  • Supervises Co-op assistant and assigns workload.
  • Develops and maintains student and employer databases. 
  • Administers and creates content for co-op web site. 
  • Develops and incorporates new program initiatives, continually looking to improve and build on program successes. 
  • Administers budget. 
  • Recruits, trains, delegates tasks and supervise Office Assistant as needed. 
  • In conjunction with the undergraduate program office, advises current and prospective co-op students regarding requirements for entrance to the program. 
  • Works with academic Faculty Advisors to ensure grading of work term reports. 
  • Facilitates and advises on the process of work permit authorizations. 
  • Advises graduating students on permanent job search strategies. 
  • Promotes communications between co-op stakeholders. 
  • Serves as the School’s co-op representative and liaison at local events, national conferences, and with local and national University departments and co-op programs. 
  • Provides statistical reports and information about co-op education. 
  • Performs other related duties as required or assigned.  

 

Posting Closing Date: July 8, 2017 at 4:30 p.m. CT

 

Interested candidates are invited to apply online at the University of Manitoba career page: https://umanitoba.hua.hrsmart.com/ats/js_job_details.php?reqid=19722