News > Job Opportunity: Engineering Physics Co-op Coordinator

Job Opportunity: Engineering Physics Co-op Coordinator

posted on August 2, 2019
University of British Columbia

Operations Manager Engineering Physics 

JOB ID: 34594
EMPLOYMENT GROUP: Management&Professional (AAPS)
JOB FAMILY: Cooperative Education
JOB CODE: 184403 - Coop.Education, Level B
VP/FACULTY: Faculty of Science
DEPARTMENT: Science Coop
PAY GRADE: 7, Level 8
ANNUAL SALARY: $61,840 – $74,238
EXPECTED START DATE: ASAP
DURATION: One year to start, with possibility of extension to ongoing
APPLICATION DEADLINE: Thursday, Aug 22, 2019 12:00AM
APPLY VIA HR: UBC HR Website: http://www.hr.ubc.ca/
EMAIL INQUIRIES TO: Sharon Chan, Assistant Director, Administration
schan@sciencecoop.ubc.ca

Job Summary: 

To develop, market, and promote study related work placement programs to new and existing local, national and international employers, professional associations and other institutions. Coach, counsel and prepare undergraduate and graduate Co-op students for the workplace.

Organizational Status: 

Reports to the Director of the Co-op program. Works closely with other Co-op Coordinators and Faculty members. Liaises with other University staff as appropriate for program delivery and promotion. Delegates work to Co-op Administrative staff and technical staff as needed.

Work Performed:

Duties include:

  • Researching and identifying potential clients in the industry, government agencies and institutions (local, national and international) ;
  • Initiating, building and maintaining employer relationships to develop jobs for the Co-op students
  • Developing academic-related work placements;
  • Reviewing course and programs with employers and faculty;
  • Determining employer requirements, evaluating suitable candidates and facilitating the hiring processes;
  • Designing, preparing and delivering Co-op orientation/workshops and information session;
  • Conducting Co-op in-take interviews and determining candidate suitability for admission to the Co-op program.
  • Assessing on-going participation of students in the Co-op program as per Program's terms and conditions;
  • Designing, preparing and delivering pre-employment training workshops; conducting surveys to evaluate effectiveness of these workshops;
  • Conducting on-site visits;
  • Evaluating student performance in the workplace to ensure they are meeting employer needs and resolving any performance-related issues;
  • Coaching and assisting student to find academic-related work placements;
  • Checking resumes and cover letters, conducting mock interviews and providing one-on-one guidance and counselling;
  • Determining technical content of marketing materials;
  • Maintaining involvement in professional associations in the areas of Co-operative Education;
  • Attending professional societies and industry trade shows;
  • Evaluating and grading student work-term and experiential reports;
  • Advising employers on requirements and availability of government funding;
  • Reporting on student placement programs;
  • Liaising with the Engineering Physics department and faculty members, supporting and participating in co-op related activities of the department;
  • Seeking growth and advancement in student participation and employer relationship; and performing other related duties;
  • Developing and maintaining relationships with UBC Science Co-op alumni.

Qualifications: 

  • Undergraduate degree in a relevant discipline. (An undergraduate degree in Engineering, Engineering Physics, and/or Physics is highly preferred.)
  • Previous co-op experience, job development and marketing experience
  • Industry related experience, either locally or internationally preferred.
  • Experience with designing, development and delivery of pre-employment training programs an asset.
  • Computer experience required.
  • Excellent oral and written communication, interpersonal, marketing, presentation and organizational skills.
  • Ability to work both independently and within a team environment.
  • Ability to develop and deliver effective presentations and workshops
  • Ability to provide quality service to customers in a courteous and professional manner.
  • Ability to effectively multi-task and prioritize routine daily work and long-term projects
  • Valid BC driver's license and ability to travel required.
  • Minimum of four years experience or the equivalent combination of education and experience.

Consequence of Error:

Implications of decisions or advice may hinder students' career development and growth, damage to credibility of the program and poor relations with students and employers. All Science Co-op employees are required to comply with UBC's information security policies
and procedures. Failure to do so may result in a serious information security breach, which will cause harm to the University and third parties.

Supervision Received:

Reports to the Director of the Co-op program.

Apply online here.