News > Administrative Assistant, Coop Education Program Leader

Administrative Assistant, Coop Education Program Leader

posted on December 15, 2016
University of Manitoba

Position Number: 23296
Full time: 35 hours per week
Salary (Hourly): $29.27 - $38.69
Salary (Annual): $53,271.40 - $70,415.80
Proposed Start Date: February 6, 2017


  • University undergraduate degree in a related discipline is required, Bachelor of Science (Hons) preferred.


  • Minimum four years’ directly related experience in a leadership role is required.
  • Experience in employment counselling, career management and human resource management is required.
  • Experience in managerial duties, providing career counselling advice, conducting presentations and providing information at a professional level on career development, job search techniques, resume writing, cover letter writing and interview skills is essential.
  • Experience interacting with senior members of the business community preferred.
  • Experience steering committees and leading teams at the management level is required.
  • An acceptable equivalent combination of education and experience may be considered.


  • Proven ability to build, advance and grow co-op educational programs is required.
  • A strong working knowledge of career opportunities, employment practices and employment trends in business, industry, government and the not-for-profit sectors locally and nationally is required.
  • Demonstrated/proven ability to build and advance programs by identifying gaps in programs and processes, and ability to work towards correcting them, is required.
  • Proven ability to manage a multi-member team is required.
  • Excellent written and verbal communication skills are required.
  • Well-developed presentation skills, to conduct workshops and to present information to members of the business/government/not-for-profit communities, required.
  • Leadership skills, to provide leadership to staff and volunteers as well as to serve as a mentor/resource to students and student groups, required.
  • Strong planning and organizing skills required.
  • Excellent interpersonal skills with a strong customer-service focus required.
  • Strong computer skills and proficiency in MS Word, Access, Excel, Internet and Dreamweaver website design program required.
  • Ability to complete a variety of tasks with multiple priorities is required.
  • Must use an empathetic approach when counselling/advising students.
  • Must be able to remain calm and professional under stressful conditions.
  • Must be able to work with minimal supervision and direction.
  • Must be able to develop solid relationships with employers, students, faculty and members of professional associations.
  • Must be able to “network” effectively and to “sell” the services of the centre to students and prospective employers.
  • Satisfactory work record, including satisfactory attendance and punctuality, is required.


  • Manage the overall activities of the Faculty of Science Cooperative Education Program Office.
  • Responsible for the hiring, training and management of staff and student volunteers.
  • Responsible for managing the financial resources of the office.
  • Provide leadership in a variety of administrative matters.
  • Responsible for leading the development of a strategic plan for the Cooperative Education Program.
  • Consult with the Faculty and Departments in determining the needs of the faculty related to the coop program.
  • Consult with external partners to determine their needs and evaluate the information.
  • Write the strategic plan for Coop Program and implement the program once approved.
  • Work closely with the Associate Dean, Departments and Cooperative Education cluster Coordinators, to implement plan for the growth and sustainability of high quality cooperative education programs in the Faculty of Science.
  • Oversee and provide leadership and direction to the cooperative education opportunity posting program.
  • Ensure postings are relevant to students and meet their expectations and deal with all issues or problems related to the cooperative education posting process.
  • Monitor statistics and produce an annual report on hiring rates, starting salaries, industry activity, and other relevant data.
  • Conduct an annual recruitment campaign each summer to solicit new local and national employers to participate in the cooperative education program upcoming academic year.
  • Create a yearly report on the Faculty of Science cooperative education programs.
  • Plan and organize various events to increase program visibility.
  • Maintain and expand affiliations with outside Co-op and Experiential Learning Associations. Market the Co-op program to potential students by participating at various campus events.
  • Develop, maintain, and enhance relationships with a diverse array of business leaders, senior community leaders and Human Resource Professionals at the local, national, and international level.
  • With staff, organize and attend after hour professional development networking events for students and faculty.
  • Provide consultations to both under-graduate and graduate students and alumni on issues related to cooperative education, career search and their personal presentation to potential employers to ensure success.
  • Working with the University’s career services, design and deliver various programs to support both under-graduate and graduate students in their career development focused on cooperative education, including workshops in Resume Writing, Interview Preparation, and Career Search Strategy.
  • Identify and co-ordinate external resources to provide additional support to students in the areas of interest/skills/abilities identification.
  • Assist departments with the promotion of their coop programs by attending as a guest speaker/panelist to address students on matters related to cooperative education, employment prospects, employer expectations, and industry trends .
  • Participate in various class activities.
  • Other duties may be assigned.

Posting Closing Date: January 2, 2017 @ 4:30 p.m. CT

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